THE mileage reimbursement simulator is a valuable tool for employees and self-employed people who use their personal vehicle for professional purposes. This online calculator allows you to quickly and accurately estimate the compensation to which you are entitled, based on your specific situation. Let’s find out together how to make the most of this tool and optimize your tax deductions.
Calculation of mileage costs: principles and options
The reimbursement of mileage costs is part of the broader framework of declaration of professional expenses. Two options are available to taxpayers:
- The flat rate plan, which automatically applies a 10% deduction on income
- The deduction of actual expenses, which allows actual professional expenses to be deducted
THE mileage expense simulator intervenes specifically in the context of the second option. It allows you to accurately calculate compensation linked to the use of a personal vehicle for business travel.
It is essential to note that only professional trips are eligible for this deduction. This includes:
- Daily travel between home and work
- Other trips carried out within the framework of professional activity
The simulator takes into account different parameters to establish the amount of compensation, in particular the type of vehicle used (car, motorcycle, scooter) and its tax capacity.
Mileage scale: understanding the variations
THE mileage scale is a key element in calculating fees. Revised annually by the tax administration, it takes into account the evolution of costs linked to the use of vehicles. This scale varies according to several criteria:
| Vehicle type | Variation criteria |
|---|---|
| Cars | Fiscal power (from 3 HP and less to 7 HP and more) and annual mileage |
| Motorcycles | Power (1-2 HP, 3-5 HP, more than 5 HP) and mileage |
| Two-wheelers | Single scale based on mileage |
It is essential to note that the electric vehicles benefit from special treatment. A 20% increase is applied to the amount of the calculated fees, in order to encourage the adoption of these more environmentally friendly vehicles.
For employees performing long commutes (more than 40 km), specific conditions apply. It is recommended to consult a tax advisor to ensure the correct application of these particular rules.
Optimize the use of the reimbursement simulator
To get the most out of mileage allowance calculator, here are some practical tips:
- Compare the options : The simulator allows you to compare the interest in deducting real costs compared to the 10% flat rate. This comparison is essential to choose the most advantageous option.
- Include all fees : Don’t forget to include any reimbursements of expenses by your employer in your declared salary.
- Keep your supporting documents : In the event of a tax audit, you must be able to provide detailed proof of your travel (dates, locations, mileage).
- Stay informed : As the scale is published each year by Urssaf and the tax administration, be sure to use the rates in force.
Judicious use of the simulator can lead to substantial savings on your tax return. It is therefore crucial to take the time to understand how it works and to use it regularly.
Practical and legal aspects of reimbursement
The deduction of mileage expenses falls within a precise legal framework. Here are some important points to keep in mind:
Justification of expenses : The tax administration may request proof of travel carried out. It is therefore essential to maintain:
- A logbook detailing the journeys
- Vehicle maintenance invoices
- Toll or parking statements
Deduction Limits : For home-work journeys exceeding 40 km, only part can be taken into account, unless there is specific justification. This rule aims to avoid abuse and encourages proximity between place of residence and place of work.
Special cases : Certain professional situations (traveling salespeople, liberal professions) may benefit from specific rules. It is recommended to consult an accountant or tax advisor for these complex cases.
Using the mileage reimbursement simulator in an informed manner and by scrupulously respecting tax rules, you will optimize your deductions while remaining legal. This tool, coupled with a good understanding of the scale and conditions of application, becomes a valuable ally for effectively managing your professional expenses related to travel.